Office Administrator

Dynamic and growing Building and Remodeler in Lexington is seeking an Office Administrator

Responsibilities:

Sorting and Distributing Mail; Onboarding new employees
1. Managing office/reception area; Facilitate company website updates
2. Maintain and organize company documents; Filing
3. Greeting office visitors; Sending/Reviewing email
4. Scheduling Appointments; Answering the phone
5. Entering in payroll (ADP); Distributing Payroll checks
6. Checking bank account funds; Paying company accounts
7. Paying company credit cards; Job costing; Managing sub-contractors paperwork
8. Social media and website updates
9. Misc Tasks (printing plans, creating warranty folders)

Company Provided Benefits:

• Paid Vacation days

o 1 week per year, 3 week max

• Paid time off (10 days per year, to be discussed with annually)
• Paid Sick days (5 days per year, to be discussed with annually)
• Work cell phone (office phone)

Additional benefits (100% paid by employee)
• Vision and dental health plans are available
• Health insurance

• Pay:

• Pay is based on experience and can range from $55,000 - $75,000 per year

• Experience Requirements/Expectations:

• Candidate must be organized, detail-oriented and a good problem solver
• Candidate must be able to self-manage daily tasks by prioritizing items on their to-do list
• Google drive experience is required. MS Excel and general computer software experience required.
• Experience with builder/contractor software is a plus but not required (jobtread, co-construct, etc)
• Experience with accounts receivable and accounts payable required
• Employee must be willing to be at the office Monday-Friday from 8:30-5:30 for materials deliveries, etc. (some flexibility offered)

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Dynamic, small moving company in Lexington seeking an Operations Manager. Fun, energetic environment, awesome culture. Incredible opportunity to join a growing company.

Overview of Key Operations Manager Responsibilities

Operations:

• Maintain the schedule and send all info daily, overseeing completion of daily jobs.
• Man office before the first crew arrives, dispatch all crews and ideally be present when the last crew returns.
• Confirm upcoming jobs with clients 48-72 hours prior to start.
• Oversee long-distance moves. (Book rental(s)/hotels, manage equipment, etc.)
• Driving and training as needed. Dispatchers are always the ultimate back-up.
• Provide sales relief by taking sales calls and notating necessary quoting data.
• Deposit checks.
• Manage and mediate active on-job site issues, concerns, and payments.
• Return missed calls.
• Write thank you notes to jobs over $500.
• Call yesterday's clients for a quality check and mention review contest.
• Reply with SEO keywords to all reviews on Google/Yelp.
• Search yesterday's HOUSE moves on FlexMLS and contact listing and selling RE agents.
• Send postcards to all new listings in the last 48 hours.
• Check trucks cab & bay for debris and document any left trash.
• Oversee booths and events in the community.
• Manage SEO and social media and make simple website updates.
• Manage damage claims.

HR

• Interview new applicants, onboard and train hires.
• Write up employees for infractions and maintain records.
• Update employees' availability schedules and requested days off in software.
• Create Driver Qualification Files upon promotion.
• Safety officer role: Monitor for driver infractions and discipline accordingly.
• Verify hours and charges of prior days' job(s) and then “close out” each correct and accurate completed job.
• Follow up with new employees after 1st shift, 1st week, and 1st month to ask questions, solicit feedback, and congratulate them.
• Intervene and mediate if coworkers are experiencing harassment or discrimination from fellow employees or clients.
• Create daily, weekly and monthly reports for weekly meetings.
• Handle A/R and Payroll
Desired Key Characteristics:
• Detail Orientated
• Great communicator
• Finish tasks in a timely manner
• Organized
• Highest level of integrity
• Servant leaders
• Compassionate and Empathic
• Can handle damage control with clients and employees
• Ask for help after other resources have been exhausted
• Critical thinker

Benefits:

• 3% Individual Retirement Account savings match.
• 2 free session of psycho(talk) therapy.
• 1 free chiropractic adjustment.
• 1 free 1.5 hour massage.
• 24/7 access to weight room
• Supplemental Insurance options

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Lead Carpenter / Craftsman

Growing remodeling company in Lexington - incredible, collaborative culture, dedicated to quality work. Seeking Lead Carpenter/Craftsman. M-F 8-5. $60-$100k+.

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Staff Administrative Coordinator - downtown Lexington Church

30 to 40 hours per week ONSITE required. Benefits: Depending on hours worked. (full benefits offered for full time employees)

Up to $19 per hour

Essential Functions

Assimilate and perform all data entry needs to maintain a current data base of membership information and participation for the church.

• Weekly attendance for services and Sunday school input into the system,
• Maintains review dates for clearing out old information and/or updating changed information,

     o Example- Committee and Board participation, youth and children grade changes.

• Maintaining Visitor information.
• Constant Contact e-mail set ups for the Communication Coordinator.
• Updating hospital visitation information.
• Help design and develop reports for the staff and leadership.
• Attendance pad supplies.

Administrative support for the; Sr. Minister, Associate Minister of Congregational Care, Director of Operations and Finance. Overseeing the following areas of ministry;

Administrative Support for Operations

• Administrative assistant to the Director of Operations and Finance and the SR. Minister.
• Greets and assists guests who are asking for assistance in community help programs.
• Church Calendar support.
• Sunday morning bulletin production;

o Sunday memorial flowers information assimilation- making calls to those that have ordered flowers in the past and getting the information to the correct person for the bulletin. Contact the appropriate vendor for ordering.

• Administrative Board administrative support- dockets and e-mails.
• Elder coordination needs.
• Date base archival needs of all church documents.
• Maintains Event registration lists and sets up Event registration needs for staff and church leadership.

Administrative Support for Congregational Care
• Prayer list assimilation and production.
• Prayer Card completion and distribution.
• Manages and/or completes the work necessary for the Funeral task check list. Major task being the bulletin for the service.
• Deacon coordination needs (communion sheets and worship count).
• Grief ministry series books mailed to those that have lost loved ones (4 books total per family).
• Sympathy information assimilated for the Communication Coordinator to use in church publications.
• Bus driver coordination needs.
• Lily and Poinsettia information assimilation- letters to the congregation and compiling the bulletin inserts. Contact the appropriate vendor for ordering.

Administrative Support Evangelism
• Administrative support for the Evangelism Committee.
• Produces new member letters and information forms.

Core Competencies

Personal Competencies

• Maintain a level of professionalism in working with those needing information.
• Verbal communication: Is able to speak articulately and succinctly in a variety of communication settings and styles; can get a spoken message across that communicates a desired outcome.
• Interpersonal skills: Relates well with all kinds of people including peers, superiors and subordinates, those in the community who are seeking assistance with help, inside the congregation; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; is seen as approachable.

Organizational Competencies

• Diagnostic Information Gathering:
• The ability to identify the information needed to clarify a request for reporting or data entry need. Can seek out information from appropriate sources, and use skillful questioning to draw out information the church uses to maintain our data base. Identifies the specific information needed to clarify a situation or to make a decision about data base needs. A good listener and able to understand the request for information being made for the right outcome of reporting or data input.
• Attention to detail based on the churches outlines of reporting.
• Results Orientation: The ability to focus on the desired result of one’s own work. Insuring that the reporting or data base information collection and input is correct and the desired outcome is reached.

Mission Ownership

Demonstrates understanding and full support of the mission, vision, values and beliefs of the congregation; can demonstrate those values to others; consistently behaves in a manner consistent with the mission, vision, values and beliefs.

Technical Expertise

Acquires and demonstrates the technical skills required to proficiently execute the essential functions of this position; understands which skills are lacking and seeks to develop those skills; continually works toward the mastery of technical proficiency.

Time Management

Is able and willing to focus time on tasks that contribute to organizational goals. Uses time efficiently; values time and respects the time of others; concentrates his/her efforts on the most important priorities; can appropriately balance priorities.

Qualifications

Education/Years of experience

College level or Technical school equivalent classes that can prepare one for a mid-level administrative coordination position. 3 to 5 years of experience working in a business office environment or a non for profit where working with clients, congregation members or volunteers was present.

Technical skills

Proficient in computer applications and office equipment is mandatory. Understanding and mid-level knowledge of many software programs such as; Word, Excel, Outlook, Databases. Microsoft product knowledge is essential to the success of this position along with above average knowledge of web applications.

Abilities

Excellent communication skills such as the ability to express yourself clearly in written and oral communication. Time management skills, organization and the ability to multitask.